Administrative & Accounting Coordinator

• Position Overview : 

The Administrative & Accounting Coordinator will join the HR and Operations team and play a key role in supporting the execution, coordination, and follow-up of administrative, HR, and accounting operations within Nexaminds.

This role is designed to support operational efficiency by ensuring accurate execution of internal processes, maintenance of trackers and reporting tools, follow-up on administrative workflows, and day-to-day coordination of accounting and HR-related tasks. The position works closely with the HR Operations Lead to support the implementation and continuity of internal systems, SOPs, and organizational processes.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a structured and fast-paced environment requiring strong communication, analytical, and coordination skills.

Department: HR & Operations
Reports to: HR Operations Lead
Employment Type: Full-Time

Key ResponsibilitiesOperations Execution & Process Compliance

• Execute and maintain the company's operational policies, procedures, and Standard Operating Procedures (SOPs).
• Ensure all operational activities are performed according to established workflows, governance standards, and internal controls.
• Maintain accurate operational records, trackers, databases, and documentation.
• Ensure consistency, reliability, and accuracy of operational data and reporting.

HR Operations Administration

• Employee onboarding and offboarding administration.
• Employee records and personnel file management.
• Leave and attendance tracking and reporting.
• Employee requests and administrative follow-ups.
• Insurance administration and employee coverage tracking.
• Management of company assets, equipment, and inventory assigned to employees.
• External consultant records and documentation management.
• Maintenance of HR trackers, reports, and operational documentation.

Finance & Administrative Operations Support

• Payroll preparation support and payroll-related administrative tracking.
• Budget tracking support and operational reporting updates.
• Invoice organization, payment tracking, and financial documentation management.
• CNSS, tax, and compliance-related administrative follow-ups.
• Banking and payment administration support.
• Client invoicing and payment follow-ups.
• Rent, utilities, and recurring company expense administration.
• Digital tools subscriptions, licenses, and vendor payment tracking.
• Maintenance of financial trackers, records, and supporting documentation.

Documentation & Records Management

• Maintain organized and up-to-date physical and digital filing systems.
• Ensure proper archiving and accessibility of company records and documentation.
• Support the preparation and maintenance of legal, administrative, and operational company files.
• Ensure documentation remains accurate, complete, and compliant with internal standards.

Process Improvement & Operational Development

• Participate in reviewing, updating, and optimizing internal processes and workflows.
• Assist in documenting new procedures, policies, and operational standards.
• Shadow and contribute to the development and enhancement of operational systems and SOPs.
• Assist in implementing improvements that increase efficiency, organization, and scalability.

Reporting & Data Management

• Maintain operational, HR, and financial trackers with a high degree of accuracy.
• Prepare reports when requested.
• Ensure data integrity across operational systems, trackers, and reporting tools.

Required Profile

• Bachelor’s degree or equivalent diploma in Accounting, Finance, Business Administration, Management, or a related field

• Previous experience in administrative, HR, accounting, or operational coordination roles is preferred
• Familiarity with Tunisian HR practices and labor law is required
• Strong organizational skills and exceptional attention to detail.
• Ability to follow structured processes and execute tasks consistently.
• Good command of Microsoft Office and Google Workspace tools, especially Excel/Google Sheets
• Strong sense of ownership, accountability, and reliability.
• Ability to manage multiple administrative tasks simultaneously.
• Proactive and solution-oriented mindset
• Strong proficiency in English (written and spoken) is mandatory
• Good communication and coordination skills

• Ability to adapt in a dynamic and fast-paced environment

Profile We Value

• A reliable, disciplined, and structured individual who enjoys operational organization and process execution
• Someone comfortable working closely with management and handling sensitive operational information
• A candidate eager to grow within a dynamic environment and contribute to building efficient internal operations

• What We Offer : 

Key Role in an Exciting Growth Journey

Take on a meaningful role within Nexaminds, where your work directly contributes to the company’s growth, success, and long-term vision.

Dynamic and Collaborative Culture

Be part of a positive, fast-paced, and collaborative environment where teamwork, innovation, and initiative are highly valued. We believe in creating a workplace where ideas are heard, contributions are recognized, and everyone grows together.

Young, Motivated, and Vision-Driven Team

Work alongside a youthful and ambitious team driven by shared goals, continuous improvement, and a modern vision of business and talent management.

Professional Growth Opportunities

Benefit from a stimulating environment that encourages continuous learning, skill development, autonomy, and career evolution through meaningful projects and responsibilities.

Competitive Compensation and Recognition

Enjoy a competitive compensation package aligned with your performance, contributions, and growth within the company.

Remote Work Flexibility

Benefit from flexible remote work arrangements designed to support productivity, work-life balance, and employee well-being.

Comprehensive Employee Benefits

We care about the well-being of our employees by offering:

• Health insurance coverage
• Meal vouchers
• A comfortable and supportive work environment
• Exposure to diverse and impactful projects
• High-End Office Hub in the Heart of Lac 1

Space for Self-Expression and Initiative

At Nexaminds, we encourage creativity, self-expression, ownership, and proactive thinking. We value employees who bring fresh ideas and actively contribute to improving the way we work.

• Application Process : 

If you see yourself thriving in this role and believe you would be a great fit for our team and culture, we would love to hear from you.

Please submit your resume through LinkedIn Easy Apply or send your application by email to wafa.sboui@nexaminds.net  

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.